![]() ![]() You can add commands to the Quick Access toolbar for easy access. To make the Quick Access toolbar go away, click the Ribbon display options down arrow and select Hide Quick Access toolbar. Find the command you want on the left and click Add. If you don’t see a command you want, click More Commands. To populate it, click a small down arrow that appears at the right of the toolbar and from the drop-down menu that appears, choose which features to put on it. When you enable the toolbar, it starts off empty. Show Quick Access toolbar: This displays the Quick Access toolbar, which gives you fast access to Word features you want to have always available, such as New, Save, Print, and many others.Always show Ribbon: This displays the entire Ribbon, both the tabs and commands underneath them.To display the commands underneath the tabs when they’re hidden, press Ctrl-F1, click a tab, or click the Ribbon display options down arrow and select Always show Ribbon. Show tabs only: This shows the tabs but hides the commands underneath them.To get out of full-screen mode, click the three-dot icon at the upper right of the screen. Full-screen mode: This makes Word take up your entire screen and hides the Ribbon.A drop-down menu appears with these four options: To get to them, click the Ribbon display options icon (a down arrow) on the bottom of the Ribbon at the far right, just below the Share button. You’ve got other options for displaying the Ribbon as well. To make the commands reappear, click any tab. You can also make the commands on the Ribbon go away by clicking the name of the tab you’re currently on. (Note that the Ribbon tabs - File, Home, Insert, and so on - stay visible.) To make the commands appear again, press Ctrl-F1. ![]() Just as in earlier versions of Word, to make the commands underneath the tabs on the Ribbon go away, press Ctrl-F1. Also note that you can use the search box above the Ribbon to find commands.įind popular commands on the Ribbon in Word for Microsoft 365/Office 365 in Windows. To find out which commands live on which tabs on the Ribbon, download our Word for Microsoft 365 Ribbon quick reference. However, in my tests, changing back and forth was often flaky, especially on PCs running Windows 11. If it’s “Off” and you’d like to turn it on, move the slider to “On” and restart Word. If it’s “On,” it likely means you’re using the new interface. In the Coming Soon screen that appears, look at the “Try the new experience” slider. You can check by clicking the icon of a megaphone near the top right of the screen above the Ribbon. The new look appears in both Windows 10 and Windows 11, but depending on your installation, it may or may not show up by default. Through the years, Word’s Ribbon has gotten a variety of cosmetic changes, but it still works largely the way it always has. But it still works in the same way, and you’ll find most of the commands in the same locations as in earlier versions. Some time after Microsoft released Windows 11, the company again gave the Ribbon (and Office overall) a slight facelift, so it more closely aligns with that new version of Windows. It’s now flatter-looking, cleaner, and less cluttered, and it has high-contrast colors, which makes the icons and text on the Ribbon easier to see. In September 2018, Microsoft overhauled the way the Ribbon looks, and the company has continued to tinker with the design since then. Since it has been included in Office applications since Office 2007, you’re probably familiar with how it works, but if you need a refresher, see our Word 2010 cheat sheet. The Ribbon interface is alive and well in the current version of Word. We’ll be updating that story for Word 2021 soon, but in the meantime, check out “ What’s new in Office 2021?”) Use the Ribbon ![]() (If you’re using the perpetual-license Word 2016 or 2019, see our separate Word 20 cheat sheet. We’ll periodically update this story as new features roll out. This cheat sheet gets you up to speed on the features that have been introduced in Microsoft 365’s Word for Windows desktop client since 2015. ![]()
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